Police Department Secretary/Receptionist
3.
9 Elk River, MN Elk River, MN Full-time Full-time $22.
53 an hour $22.
53 an hour 13 days ago 13 days ago 13 days ago Click here for Important Facts about Information on your Employment Application Secretary/Receptionist Position Description Department:
Police Immediate Supervisor:
Support Services Supervisor Pay Grade:
6N 2024 range $22.
53 to $30.
04 per hou FLSA Status:
Non-Exempt Last Updated:
(date) 01/2024 Positions Supervised:
N/A Position Summary The Secretary/Receptionist performs secretarial duties utilizing knowledge of law enforcement, office, and crime prevention procedures.
Transcribes law enforcement reports, statements, and correspondence.
Performs a variety of receptionist duties including, but not limited to, answering telephone, taking messages, directing questions and welcoming visitors.
Essential Functions Performs receptionist/secretarial duties.
Receives, screens and routes calls, and greets visitors; provides information, explanations, and assistance to the public and other employees.
Monitors and responds to multiple criminal justice communications systems and disseminates information when appropriate.
Types documents, i.
e.
, memos, correspondence, reports, statements, etc.
, from recorded material using word processing equipment.
Disseminates typed documents to the appropriate personnel.
Proofreads documents to ensure accuracy of copy, grammar, punctuation, and syntax.
Sorts and delivers mail.
Keeps various interoffice electronic files updated.
Monitors BCA-generated messages - distributes pertinent information as necessary (training, officer safety, and immediate area information).
Faxes documents and routes incoming faxes as needed.
Scans documents into digital storage software.
Performs data processing duties.
Accurately and thoroughly develops, prepares, and enters data into the record management system, state database, and scanning system.
Receives BCA-generated messages, distributes and replies as necessary, and obtains information for other departments.
Enters data into the National/State database and validates such files on a monthly basis.
Answers and assists sworn and non-sworn officers by obtaining information and/or performing duties in person, via telephone, and/or mobile computer.
Performs other Police Department duties.
Administers Alarm Permit Program.
Monitors holding-room security cameras.
Keeps track of officer's schedules.
Monitors building security.
Collects and distributes money for various city fees and fines.
Keeps track of vehicle impounds.
Performs other essential job duties.
Regular and timely work attendance.
Follows all safety procedures.
Participates in safety training.
Required Knowledge, Skills, and Abilities Knowledge of switchboard functions.
Ability to use computer, word processing software, phone, copier, and other standard office equipment and machines such as facsimile, video recording, surveillance cameras.
Ability to accurately type 60 wpm.
Ability to communicate effectively.
Ability to establish effective working relationships through various groups within the city.
Ability to present a positive and professional image of the city to the public.
Ability to work independently.
Ability to handle multiple incoming lines with multiple extensions.
Ability to read, write, comprehend, and follow basic instructions.
Ability to pass Criminal Justice Information System certification.
Minimum Qualifications High school diploma or equivalent.
One year experience as a secretary/receptionist.
State certification on Criminal Justice Information System or ability to obtain within six months.
Demonstrated experience in Microsoft Office software.
Preferred Qualifications Additional experience as a secretary/receptionist.
Postsecondary secretarial course work or graduation from an accredited school in clerical/secretarial skills.
Physical Requirements Physical Requirement Frequency ESSENTIAL Standing or Walking Daily Sitting Daily Bending or Stooping Daily Crouching or Kneeling Daily Pushing/Pulling Occasionally Repetitive Movements Daily Twisting/Turning Daily Lifting Objects Above Shoulder Daily Lifting Objects Waist to Shoulder Daily Lifting Objects Knee to Waist Daily Lifting Objects Floor to Knee Daily Carrying Objects Daily Working at Heights 1-4 times per year Balancing 1-4 times per year Exposure to Noise Occasionally Operation of Telephone/Radio Daily Computer/Typewriter Operation Daily Requires Good Hearing Daily HIGHLY IMPORTANT Requires Good Vision Daily Work Schedule 40 hours per week, Monday through Friday, 8:
00 a.
m.
to 4:
30 p.
m.
Also requires work on rotating Sunday's to type in-custody reports.
Rotation is typically once every five weeks on Sunday.
If called in, the length of time varies depending on the number of reports to be typed but is typically 2 to 6 hours.
This Position Description is not intended to be all-inclusive.
It is within the City of Elk River's discretion to assign additional duties and responsibilities or remove duties and responsibilities at any time.
This Position Description does not constitute a Contract of Employment.
Application Deadline Interested candidates must complete the online application by the end of the day on Wednesday, February 14, 2024, to be considered for this position.
If you require assistance with the application process please call 763.
635.
1000 and ask for Human Resources.
The City of Elk River is an Equal Opportunity Employer.
Experience Required 1 year(s):
Secretary.
receptionist, front desk area.
Demonstrated experience in Microsoft Office software.
Education Required High School or better Licenses & Certifications Preferred Cert Crim Jus Info Sys This Position Description does not constitute a Contract of Employment.
Application Deadline Interested candidates must complete the online application by the end of the day on Wednesday, February 14, 2024, to be considered for this position.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
9 Elk River, MN Elk River, MN Full-time Full-time $22.
53 an hour $22.
53 an hour 13 days ago 13 days ago 13 days ago Click here for Important Facts about Information on your Employment Application Secretary/Receptionist Position Description Department:
Police Immediate Supervisor:
Support Services Supervisor Pay Grade:
6N 2024 range $22.
53 to $30.
04 per hou FLSA Status:
Non-Exempt Last Updated:
(date) 01/2024 Positions Supervised:
N/A Position Summary The Secretary/Receptionist performs secretarial duties utilizing knowledge of law enforcement, office, and crime prevention procedures.
Transcribes law enforcement reports, statements, and correspondence.
Performs a variety of receptionist duties including, but not limited to, answering telephone, taking messages, directing questions and welcoming visitors.
Essential Functions Performs receptionist/secretarial duties.
Receives, screens and routes calls, and greets visitors; provides information, explanations, and assistance to the public and other employees.
Monitors and responds to multiple criminal justice communications systems and disseminates information when appropriate.
Types documents, i.
e.
, memos, correspondence, reports, statements, etc.
, from recorded material using word processing equipment.
Disseminates typed documents to the appropriate personnel.
Proofreads documents to ensure accuracy of copy, grammar, punctuation, and syntax.
Sorts and delivers mail.
Keeps various interoffice electronic files updated.
Monitors BCA-generated messages - distributes pertinent information as necessary (training, officer safety, and immediate area information).
Faxes documents and routes incoming faxes as needed.
Scans documents into digital storage software.
Performs data processing duties.
Accurately and thoroughly develops, prepares, and enters data into the record management system, state database, and scanning system.
Receives BCA-generated messages, distributes and replies as necessary, and obtains information for other departments.
Enters data into the National/State database and validates such files on a monthly basis.
Answers and assists sworn and non-sworn officers by obtaining information and/or performing duties in person, via telephone, and/or mobile computer.
Performs other Police Department duties.
Administers Alarm Permit Program.
Monitors holding-room security cameras.
Keeps track of officer's schedules.
Monitors building security.
Collects and distributes money for various city fees and fines.
Keeps track of vehicle impounds.
Performs other essential job duties.
Regular and timely work attendance.
Follows all safety procedures.
Participates in safety training.
Required Knowledge, Skills, and Abilities Knowledge of switchboard functions.
Ability to use computer, word processing software, phone, copier, and other standard office equipment and machines such as facsimile, video recording, surveillance cameras.
Ability to accurately type 60 wpm.
Ability to communicate effectively.
Ability to establish effective working relationships through various groups within the city.
Ability to present a positive and professional image of the city to the public.
Ability to work independently.
Ability to handle multiple incoming lines with multiple extensions.
Ability to read, write, comprehend, and follow basic instructions.
Ability to pass Criminal Justice Information System certification.
Minimum Qualifications High school diploma or equivalent.
One year experience as a secretary/receptionist.
State certification on Criminal Justice Information System or ability to obtain within six months.
Demonstrated experience in Microsoft Office software.
Preferred Qualifications Additional experience as a secretary/receptionist.
Postsecondary secretarial course work or graduation from an accredited school in clerical/secretarial skills.
Physical Requirements Physical Requirement Frequency ESSENTIAL Standing or Walking Daily Sitting Daily Bending or Stooping Daily Crouching or Kneeling Daily Pushing/Pulling Occasionally Repetitive Movements Daily Twisting/Turning Daily Lifting Objects Above Shoulder Daily Lifting Objects Waist to Shoulder Daily Lifting Objects Knee to Waist Daily Lifting Objects Floor to Knee Daily Carrying Objects Daily Working at Heights 1-4 times per year Balancing 1-4 times per year Exposure to Noise Occasionally Operation of Telephone/Radio Daily Computer/Typewriter Operation Daily Requires Good Hearing Daily HIGHLY IMPORTANT Requires Good Vision Daily Work Schedule 40 hours per week, Monday through Friday, 8:
00 a.
m.
to 4:
30 p.
m.
Also requires work on rotating Sunday's to type in-custody reports.
Rotation is typically once every five weeks on Sunday.
If called in, the length of time varies depending on the number of reports to be typed but is typically 2 to 6 hours.
This Position Description is not intended to be all-inclusive.
It is within the City of Elk River's discretion to assign additional duties and responsibilities or remove duties and responsibilities at any time.
This Position Description does not constitute a Contract of Employment.
Application Deadline Interested candidates must complete the online application by the end of the day on Wednesday, February 14, 2024, to be considered for this position.
If you require assistance with the application process please call 763.
635.
1000 and ask for Human Resources.
The City of Elk River is an Equal Opportunity Employer.
Experience Required 1 year(s):
Secretary.
receptionist, front desk area.
Demonstrated experience in Microsoft Office software.
Education Required High School or better Licenses & Certifications Preferred Cert Crim Jus Info Sys This Position Description does not constitute a Contract of Employment.
Application Deadline Interested candidates must complete the online application by the end of the day on Wednesday, February 14, 2024, to be considered for this position.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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